Privacy

Yamada Consulting Group, Co., Ltd. ("Company") is committed to protecting the privacy and the confidentiality of personal information provided by inquirers or clients and the following Privacy Policy governing its handling of personal information.

1. Compliance with Laws and Regulations

The Company complies with laws and other norms concerning the handling and protection of personal information.

2. Acquisition of Personal Information

Upon acquiring personal information, the Company specifies the intended use of the information to the best of its ability and complies with all applicable laws and norms.

3. Use of Personal Information

Except with prior consent of clients or in case that comply with applicable laws, the Company shall only use personal information within the scope of the following.

Utilization Purposes:
  • To provide consulting and related services;
  • To provide guidance/information on products and services by the Company, its affiliates, or its business partners (refer to item 2 of Section 4: Scope of Joint Use);
  • To provide guidance/information on after-sale follow-up services by the Company, its affiliates, or its business partners;
  • To provide guidance/information on seminars sponsored or co-sponsored by the Company, its affiliates, or its business partners;
  • To send required materials, inquiries, or questionnaires;
  • To search for a counterparty with regard to leasing, buying, selling, or managing of real estate, to enter into a contract for sale, lease, brokerage, or management of real estate, or to provide services based on such a contract;
  • To respond to a client's intention including proceeding with inheritance procedure;
  • To submit attendance records to qualification bodies;
  • To develop new products and improve services;
  • To recruit personnel and manage human resources;
  • To reply to client inquiries; and
  • To use such information within the scope of prior consent from clients.

4. Scope of Joint Use

The Company may use a client's personal information jointly with its affiliates or business partners within the scope of necessity to provide specific services to the client. The Company shall continue to bear all responsibility for the management and protection of personal information.

Personal Information Subject to Joint Use:

Personal information includes names, company names, titles, addresses, phone numbers, email addresses, survey responses, and the contents of inquiries submitted to the Company.

The Company's Affiliated Organizations that May Become the Co-users:
  • Yamada Consulting Group, Co., Ltd.
  • Souzoku Anshin Support Co., Ltd.
  • Yamada Financial Services Co., Ltd.
  • Spire Research and Consulting Pte Ltd
  • YAMADA Consulting Group (Shanghai) Co., Ltd.
  • YAMADA Consulting & Spire (Thailand) Co., Ltd.
  • YC Capital Co., Ltd.
  • YAMADA Consulting & Spire Vietnam Co., Ltd.
  • Yamada Consulting Group USA Inc.
  • Spire Research and Consulting (India) Pvt Ltd
  • PT Spire Indonesia
  • Spire Research and Consulting Sdn Bhd
  • Spire Research and Consulting Co., Ltd
  • Spire Research and Consulting MENA LLC
  • Spire Research and Consulting Pte Ltd Vietnam Representative Office
  • Yamada Consulting No.1 Investment Limited Partnership
  • Capital Solution Co., Ltd.
  • Capital Solution No.2 Investment Limited Partnership
  • Capital Solution No.3 Investment Limited Partnership
  • Capital Solution No.4 Investment Limited Partnership
  • Yamada Legal Consulting Shiho-shoshi Office
  • Yamada Legal Consulting Gyosei-shoshi Office
  • Yamada Labor Consulting and Social Security Attorney Office
  • Plato Consulting, Ltd.
  • General Incorporated Association Yamada Research Institute of Economy and Management
  • Y&P Legal Professional Corporation
  • Kawada Tax Accountant Corporation
Purposes of Joint Use:

Providing consulting and related services and offering guidance/information on those services and events sponsored or co-sponsored by the Company, its affiliates, or its business partners.

Responsible Person for the Management of Personal Data:

President Keisaku Masuda
Yamada Consulting Group Co., Ltd.
10th floor, Marunouchi Trust Tower North, 1-8-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005

5. Provision of personal information to Third Parties

The Company shall not provide personal information to a third party without prior consent of the relevant person, excluding when the disclosure of such information is required by laws and regulations.

6. Handling of Personal Information by Third Parties

The Company may entrust the handling of personal information to a contractor. In this case, the Company obligates the contractor by contracts to ensure the appropriate security management of personal information in conformity to the terms of its policy and performs all necessary and appropriate supervision of the contractor.

7. Security Management Measures

The Company takes the following security management measures for personal information.

Security Management Measures

1) Establishment of Privacy Policy

In order to ensure the proper handling of personal data, the Company has defined basic rules on relevant matters, including compliance with laws and regulations and contact information on privacy.

2) Establishment of Rules

The Company has established rules on handling methods, persons in charge, its duties, and other relevant matters at each stage of acquisition, use, storage, provision, deletion, and disposal of personal data, and periodically reviews them.

3) Organizational Security Management Measures

In addition to appointing a person responsible for the handling of personal data, the Company has clarified its officers/employees, and the scope of personal data handled by such officers/employees, and has established a system to report to the responsible person when an officer/employee is aware of any facts or signs that violate laws and regulations.
The Company conducts periodical self-inspections and audits on the handling of personal data.

4) Human Security Management Measures

The Company conducts periodic training for officers/employees on the handling of personal data, incorporates confidentiality obligations in the Company's Rules of Employment, and makes them aware within the Company.

5) Physical Security Management Measures

In areas where personal data is handled, the Company controls the entry and exit of officers/employees and equipment, and implements measures to prevent unauthorized persons from viewing personal data.
In addition to taking measures to prevent theft or loss of equipment and electronic media that handles personal data, the Company has implemented measures to prevent the easily revealing of personal data when carrying such equipment and electronic media.

6) Technical Security Management Measures

The Company has introduced a system to limit the scope of officers/employees and the scope of personal information data handled by such officers/employees by controlling access, and to protect information systems that handle personal data from external unauthorized access or software.

8. Continuous Improvement

The Company shall strive to protect personal information by continuously improving its handling of personal information.

9. Provision of Information on Measures Necessary to Secure Relevant Measures by Third Parties in Foreign Countries

Ensuring Relevant Measures

The Company may jointly use personal information with its subsidiaries and business partners in foreign countries, or entrust the handling of personal information to a third party in a foreign country who has taken relevant measures. In this case, the Company will take necessary measures to ensure the implementation of relevant measures, and will provide information on the necessary measures without delay upon the request by clients, except when there is a risk of causing a significant hindrance to the proper execution of the Company's business.

10. Cookies

Cookies

Some webpages on the Company's website use cookies, small pieces of data sent from a web server to a user's computer via the user's web browser. Many web browsers recognize that they receive cookies and allow you to set whether to accept or deny the use of cookies. If you are unsure whether the browser you use has this feature, contact your software manufacturer or internet provider. Cookies are primarily used to improve your online activities and are not used for the purpose of tracking certain user navigation patterns unless you have permitted to do so. When you visit the website for the purpose of viewing or downloading information such as news and articles, the majority of the information the Company collects is exclusive to statistics (e.g., domain you are visiting, the date and time you accessed the site, the website you visited immediately before), and it does not identify an individual.

The Company uses the aggregate information, including access count and how the website is browsed, to make it more accessible and engaging for you.

Note: About Google Analytics

The Company utilizes Google Analytics, a web analytics service provided by Google, to understand your use of the website. Google Analytics applies cookies to collect, record, and analyze how you browse the website. The information is managed by Google in accordance with its privacy policy. Please visit the following sites for your reference:
・ How Google uses Information from sites or Apps that use Google's services
https://policies.google.com/technologies?hl=en
・Google Privacy Policy
https://policies.google.com/privacy?hl=en

11. Disclosure of Retained Personal Information

Disclosure of Personal Information

The Company will, at the request of the relevant person or legal representative and with valid identification, release the personal information without delay except in the following cases where:

  • There is a risk of harming the life, body, or property and interests of the relevant person or a third party;
  • Such a release would cause a risk of a significant hindrance to the proper execution of the Company's business; or
  • Such a release would be in violation of any laws.

12. Contact Information on Privacy

Legal Compliance Office
Yamada Consulting Group Co., Ltd.
10th floor, Marunouchi Trust Tower North, 1-8-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005